Reports To: Associate Director, Annual Giving and Donor Relations
The American Association for Cancer Research (AACR), with more than 46,000 members residing in 126 countries, is the first and largest organization in the world dedicated to advances in all areas of high-quality, innovative cancer research. Its mission is to prevent and cure all cancers. The programs and activities of the AACR foster the exchange of new knowledge among scientists and physicians in the cancer field as well as in related biomedical sciences. AACR publishes eight peer-reviewed scientific journals and an award-winning magazine for cancer patients and their loved ones; convenes topical scientific conferences and an annual meeting that draws more than 22,600 participants; offers educational workshops that train young investigators in a variety of scientific and clinical areas; funds fellowships, career development awards, and research grants for both senior and junior investigators; raises public awareness of the progress in and reasons for hope in the biology, detection, diagnosis, treatment, and prevention of cancer; engages actively in advocacy for increased federal research funding and other national policies that accelerate progress against cancer; and interacts with regulatory agencies to support regulatory science and policy.
This team player to supports the critical work of the Individual and Planned Giving team. Reporting to the Associate Director, Annual Giving and Donor Relations, the incumbent is an administrative-level staff member of the AACR Foundation, and provides a high level of operational support for the Individual and Planned Giving team, with direct support to the Associate Director, Annual Giving and Donor Relations.
This employee will be charged with maintaining the division’s donor database, organizing and maintaining accurate donor files, composing and sending acknowledgement letters, coordinating the daily gift processing activities, and general financial and donor-related reports.
The Staff Assistant, Development Operations will also work closely with immediate team colleagues, as well as other colleagues across the AACR Foundation..
Major Duties and Responsibilities:
Supports the Individual and Planned Giving team with a wide range of administrative tasks related to fundraising.
Maintains donor information in SalesForce and other tracking systems and performs updates with accuracy.
Organizes and maintains accurate donor files.
Works daily with Finance department to process all electronic donations and registration fees made to support organization and events. Manages gift analysis and entry procedure and process daily gifts in a timely and accurate fashion to adhere to the AACR Foundation’s policies.
Analyzes gifts to determine appropriate campaigns, funds, appeals for each gift to be processed.
Assists Coordinator, Development Operations in fundraising projects through verifying, preparing and processing employee matching and corporate matching gifts for submission to the matching agency; process and enter matching gifts into the database when they are received.
Produces various reports pertaining to the gift entry process
Responsible for coordinating and generating Donor Roll report twice a year; must work with colleagues across the Foundation to ensure its accuracy.
Coordinates and process data analysis and entry projects; operate and maintain a computer and database system; enter donations into the computer, maintain database integrity and gift lists; adhere to system operations.
Produces gift receipts and individualized acknowledgement letters for all gifts received in a timely and accurate fashion.
Assists with departmental mailings as well as corporate and foundation communications as needed.
Balances gift accounts with the Business Office.
Adds new constituent records to the database as needed, analyze information and populate all appropriate data fields where information is available.
Organizes, coordinates and maintains the integrity of hardcopy filing system.
Performs related duties as assigned.
Essential Skills and Knowledge:
Working knowledge of database software required. SalesForce preferred.
Operation of a computer, codes and their applications, and generation of reports.
Financial and statistical record-keeping techniques.
Excellent verbal and written communications skills.
Interpersonal skills using tact, patience and courtesy.
Attention to detail, follow-up and timelines.
Ability to handle multiple priorities at one time.
Analyze data for appropriate posting.
Learn complex data entry codes and procedures quickly.
Construct and modify reports within database.
Prioritize data entry projects and review work for accuracy.
Complete tasks in a timely manner.
Delegate appropriate tasks.
Working on multiple tasks with interruptions in an energetic environment.
Work well under pressure with periodic heavy workloads.
Self-starter and self-motivated.
Working in a team environment.
Type at 30-40 wpm.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Education and Training:
Equal Employment Opportunity
About American Association for Cancer Research
AACR is the oldest and largest scientific organization in the world focused on every aspect of high-quality, innovative cancer research. Its reputation for scientific breadth and excellence attract the premier researchers in the field. The programs and services of AACR foster the exchange of knowledge and new ideas among scientists dedicated to cancer research, provide training opportunities for the next generation of cancer researchers, and increase public understanding of cancer.