The Communications and Advancement Assistant works in support of the goals, programs and activities of the Communications and Advancement Team. The assistant will facilitate the work of the Communications and Advancement team through planning, preparing and organizing events, campaigns, activities and special projects. The Advancement Assistant will: demonstrate professionalism and confidentiality in all aspects of work, have the poise and professionalism to work with a broad range of donors and prospects, be detail oriented, have superior organizational skills, present excellent verbal and written skills, exhibit initiative, and work independently and as part of a team.
Responsible for all gift processing, database administration, reporting and generating mailing lists
Serves as Raiser’s Edge Database subject matter expert
Assists in the execution of all Melmark fundraising and cultivation events, including but not limited to the biennial gala, volunteer and Legacy Society reception, and golf outing
Assists in soliciting sponsorships for signature events, including but not limited to the annual golf outing and bi-annual gala
Serves as on-site coordinator for all events sponsored by the Communications and Advancement team
Maintains the log of event details including compiling notes from post-event debriefs
Prepares donor acknowledgements for Director of Advancement and CEO.
Coordinates travel and logistical arrangements for Communications and Advancement Department
Maintains the Communications and Advancement calendar and ensures dissemination to appropriate parties
Prepares and disseminates meeting minutes from committee and department meetings.
Orders all supplies for the department, processes payables and monitors operating budgets.
Provides excellent customer service to internal and external constituents
All other duties as assigned by supervisor.
Education/Training: Bachelor’s degree preferred. High school diploma or equivalent required
Certifications/Licensure: A valid US State drivers license with a minimum of two years driving experience and a minimum of twenty-one (21) years of age. Must be capable of attaining approved Melmark driver status. Successful completion of employer provided orientation training.
Skill(s): Must have high level working knowledge of Raisers Edge. Must have excellent organizational skills and the ability to coordinate multiple projects. Proficiency in software programs: Microsoft Word, Microsoft Excel, ACT and PowerPoint. Must have strong customer relations’ skills.
Experience: A minimum of two (2) years experience working with Raisers Edge.
Melmark is a comprehensive multi-service agency, providing residential, educational and therapeutic services for children and adults with autism, intellectual disabilities, brain injuries and other neurological and genetic diagnoses. Our varied programs promote independence, increased self-awareness and confidence while offering participant opportunities to make friends and develop personal interests.