Pacific Northwest Research Institute (PNRI) is seeking an energetic, detailed-oriented individual to join the Development Team as its Donor Relations Coordinator. The Coordinator will help to further PNRI’s fund development goals to expand its donor base and deepen its connections with existing supporters. Primary responsibilities include coordinating and implementing 8-10 fundraising and stewardship events throughout the year, assisting the Assistant Director of Development in planning the annual An Evening of Wine auction fundraiser, and maintaining the donor database. Other development-related activities include, but are not limited to, corporate sponsorship benefit fulfillment, gift processing and acknowledgement, direct mail preparation and processing and prospect research. This position reports to the Director of Development with a dotted line report to the Assistant Director of Development for An Evening of Wine.
Desired candidates will have strong event planning skills (including project management of multiple overlapping timelines, vendor relations and volunteer management), CRM database management proficiency (preferably in Raiser’s Edge), nonprofit development experience (or sales and acquisition experience), and excellent interpersonal and communication skills.
Essential Duties and Responsibilities
Event Coordination (60%)
Manage the development events calendar and work closely with both the Development Team and Communications Team on communications and project timelines
Coordinate the production of event-related materials, including save the dates, invitations, in-kind donation documentation, catalogs, corporate sponsorship letters and other communication, as needed
Pull mailing lists for all direct mail and digital communications
Track and manage data entry of guest registration, auction packages and volunteers
Coordinate event logistics including securing contracts, vendor relations, auction item procurement, sponsor benefit fulfillment and volunteer recruitment and coordination
Manage post-event reporting, gift processing, and follow-up
Support logistics for other donor-related events, as needed
Database Management (30%)
Manage database integrity including quality assurance, maintenance and reporting
Process gifts from donors and generate gift acknowledgements in a timely manner
Track pledges and corporate matching gifts; create and file donor documentation
Create constituent lists for mailings, donor portfolios, appeals and events
With oversight from Director of Development, conduct corporate and individual prospect research
Donor Relations & Development Administration (10%)
Support donor communications in coordination with the Communications Team
Prepare team for donor meetings, record donor contacts and support donor portfolio
Provide initial outreach to first-time donors and send welcome email
Work closely with finance department for monthly reconciliation, pledges and interdepartmental communications related to gift batches
Provide other development functions, as needed
PNRI is an independent, nonprofit research institute fueled by a mission to discover new solutions in the fight against disease. Our culture is designed for discovery, creativity, and collaboration. We are home to a multidisciplinary team of world-class scientists who are redefining genetic research.
How to Apply:
For immediate consideration, please submit a cover letter and resume (or curriculum vitae) to email@example.com. No phone calls please. Please visit www.pnri.org for more information.
High attention to detail; ability to prioritize projects; efficiency; and the ability to work effectively with little instruction.
Ability to work collaboratively as a part of a team and maintain positive interpersonal relationships in a small, intimate working environment
Direct experience with nonprofit event planning, preferably gala fundraisers and corporate sponsorships
Bachelor’s degree and three years of relevant work experience in a project manager or coordinator role
Two years nonprofit development-related experience or similar field preferred
Experience with donor database management is required, preferably Raiser’s Edge and Greater Giving
Proficiency in MS Office Suite and digital email programs such as MailChimp
Available some evenings and weekends for donor event-related activities
Lift 30 pounds
About Pacific Northwest Research Institute
PNRI is an independent, nonprofit, biomedical research institute with a distinguished history of contributing scientific advances to improve health in a variety of disease areas, including diabetes and diabetes-related disorders. PNRI is committed to building a culture that encourages originality, risk-taking, and interdisciplinary collaboration. Please see www.pndri.org for more information.