Development - General, Donor Relations/Stewardship, Special Events
4 Year Degree
Corlears School, a small independent school in NYC is currently seeking an Advancement Assistant to join our dynamic team. This role will be an integral part of the administrative support staff, and will work closely with members of the Corlears Institutional Advancement Team to support multiple aspects of the school fundraising, communications, events and operations. The Advancement Assistant will support gift processing, database integrity, data analysis, system enhancements, communication with vendors and overall fundraising and event support school wide.
Process gifts and prepare acknowledgement letters for all constituencies and funds in a timely fashion in our Senior database system
Maintain records in Senior and provide reports on prospects, donors, alumni, giving and events
Work and communicate closely with Director of Business and Finance to reconcilie Annual Fund and Campaign funds monthly
Develop and manage data analysis as it relates to fundraising and donor recognition
Create and provide queries, reports, correspondence and mailing lists from Senior
Assist in event preparations and help at special events, as needed
Support the members of the Advancement Team
Run Google analytics reports for the Institutional Advancement team
Other duties as required
Maintain guest lists, gather and prepare registration materials and other duties as assigned for advancement and other school wide events.
Attend and assist with managing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors
Assist with logistics during the day and evening of Corlears annual gala (March 6th a must)
Serve as a support person for gala committee
Provide back-end support for auction website OneCause
Manage relationships and orders with printers for school publications and materials
Serve as liaison to designers producing assets for school publications and events
Manage contract renewals and other details with vendors for school’s annual gala, end of the year graduation, and other significant events.
Work with various members of the administrative team and faculty to further the school’s mission
Responding to Vendor's questions, calls,
2 years plus of development work experience
Strong fundraising database skills and experience
Strong interpersonal skills, as well as experience working on teams
Ability to communicate effectively and interact professionally with colleagues, donors, vendors and board members.
Previous event planning experience preferred
Excellent time management and organization skills with the ability to handle multiple projects, balance priorities and meet deadlines
Proficient in MS Office applications (Word, Excel and Outlook)
Proficient in Google Drive including, Docs, Sheets, Google analytics
Organized and independent worker, cooperative attitude and willingness to learn
Superb communication skills, both verbal and written
Highly organized and able to prioritize tasks
Ability to work occasional evenings
40 hours a week/hourly
8 am- 4pm Monday- Friday
About Corlears School
Corlears students learn, play and grow together in a school designed for who they are at ages 2 through 10. During these crucial formative years, we build a foundation of compassion, critical thinking, imagination and leadership, and cultivate a joy and confidence in learning that serves our graduates throughout their lives.