The Assistant Director of Alumni Relations and Annual Giving has a responsibility to develop and expand William James College’s (WJC) Alumni Relations and Annual Giving programs, respectively, while maintaining the College’s RaisersEdge Database. This position will work closely with her/his Advancement colleagues as well as the Marketing and Communications team. The position will also work collaboratively with the VP of Institutional Advancement and other WJC colleagues to lead the development of a highly effective Alumni Relations program and productive Annual Giving program. Key to the position’s success will be developing and monitoring relevant measures of alumni engagement of which Annual Giving is but one – albeit an important one. As a visible and reliable point of contact and resource to WJC leadership, faculty, staff, trustees, alumni, donors, and other stakeholders, this position is fundamental to helping WJC fulfill its mission and achieve its strategic goals.
Essential Duties and Responsibilities
Work closely with and support WJC colleagues (i.e. Career Services, Field Placement, Academic Departments, “Centers of Excellence”, and Continuing Education) to develop, expand, and manage an active alumni relations network.
Develop and implement creative ways to grow Annual Fund participation rates and total giving by alumni, other WJC stakeholders (trustees, friends, students/parents, faculty/staff, Continuing Education participants), and businesses.
Develop and manage available mechanisms (e.g. WJC Connect, Alumni eNewsletter, etc.) to facilitate increased Alumni and WJC stakeholder engagement.
Work closely with Marketing & Communications – and other WJC colleagues, as needed – to support or help develop public relations and social media campaigns that advance and grow the Alumni Relations and Annual Giving programs, respectively.
Solicit Annual Fund gifts and support/enable interested WJC stakeholders in helping to secure Annual Fund gifts.
Develop, manage, and/or support programs (e.g. speaker series, admissions/recruitment activities, alumni mentor programs, class or academic program reunions, affinity groups, etc.) that meaningfully engage alumni and other WJC stakeholders.
Play an active role – in coordination with the Development Associate – in maintaining current alumni, prospect, and donor contact information in WJC’s relationship management database.
Make a persuasive verbal and written case for supporting the Annual Fund.
Develop Alumni Relations and Annual Giving materials to be used by the president, trustees, other institutional leaders, and WJC stakeholders for meetings, visits, or individual contacts.
Manage all aspects of Raiser’s Edge with an eye toward efficiency and effectiveness.
Enter data into Raiser’s Edge on a timely basis for prospect tracking purposes while also considering ease of search-ability.
Create, run and analyze standard reports agreed upon by advancement team and others.
Create, run and analyze ad hoc reports as needed by advancement team and others.
Conduct and synthesize research on individuals, organizations, corporations, and foundations.
Manage work study students from time to time.
Participate in the planning and execution of advancement-related events.
Submit timely and detailed contact reports for prospect and donor visits.
Attend relevant advisory committees.
Perform other duties as assigned.
Bachelor's degree, Master’s preferred, and three-plus years of successful experience with Alumni Relations and/or Annual Giving, preferably in higher education. Five-plus years of relevant experience will be considered in lieu of direct experience with Alumni Relations and/or Annual Giving.
Strong interpersonal skills are required, both written and oral, as well as a high level of sophistication and maturity in social and professional settings.
Proven track record of successful solicitation and securing philanthropic gifts (or relevant experience).
Proven ability to set goals and to develop strategies and timelines to complete projects and reach goals.
Excellent oral communication and writing skills with the ability to synthesize information from a variety of sources.
Discretion and an ability to maintain a high level of confidentiality.
Ability to be an effective advocate for the college, actively listen, and be proactive.
Demonstrated proficiency with word processing, spreadsheet, scheduling, presentation and database software.
Ability to work both independently as well as collaboratively with staff and colleagues.
Knowledge of Raiser's Edge highly desirable.
Ability to work a flexible schedule and work evenings or weekends as needed.
A valid driver's license is required.
About William James College
William James College is a leader in educating the next generation of mental health professionals to support the growing and diverse needs of the mental health workforce. Integrating field work with academics, the College prepares students for careers as organizational leaders and behavioral health professionals who are committed to helping the underserved, multicultural populations, children and families and veterans. William James College graduates can be found making an impact in a variety of settings, including schools, the courts, clinical care facilities, hospitals, the community and the workplace.