Mission Critical: This position is critical to the mission and vision of USCJ as its main function is to assist USCJ in meeting it philanthropic goals and directives pursuant to the roadmap. Position Summary: The USCJ Database Manager for the Development Department is an essential player in the team. S/he will be responsible for all back office operations of the department, including maintaining the database of all USCJ constituents. Duties and Responsibilities: • Maintain an electronic and paper filing system for all department contracts and USCJ pledges and gift agreements. • Facilitate payment of invoices for all department bills for direct mail, alumni relations and development purposes. • Liaise with caging/cashiering companies in support of USCJ’s direct marketing program and facilitate upload of all data into the CRM on a weekly/as-needed basis. • On a weekly basis, disseminate reports on development activities to appropriate parties. • Ensure data health of the database, including address changes, alumni and teen data and any updates. Seek to create a new system for efficient data entry and clean-up. • Facilitate gift acknowledgement process for all USCJ processed gifts. • Facilitate pledge reminder process for all pledges on a monthly basis. • Create reports that monitor the achievement of development department activities. • Act in partnership with other USCJ departments including finance and produce reports as needed by senior management. • Work with the Senior Director of IT or other designated executive(s) to manage all aspects of the FRD data. • Take advantage of online CRM training courses and be proactive in learning how to maximize its use. • Coordinate annual upload of synagogue address lists and pay particular attention to synergies and efficiency. Work with synagogues to transition receiving FULL member lists to additions and changes only. • Work with Synagogue Consultants to make sure contact data in the CRM is updated regularly. • Support the Regpak/USY database • USY membership data • Oversee the update of the CID (chapter ID document) • Oversee initial annual membership emails – including starter lists to all eligible chapters • Support chapter staff on more than 1st tier membership project issues USY data and reporting • USY Comparison Reports (prepared 2X/month) • Membership • IC (late Aug - Dec) • Summer - bi Weekly • Tikkun Olam • USY Participant data - unique/overnight, attend only once, new participants, how many events/participant, etc. • Any other reports as needed • USY Dashboard reports of KPIs • Board Reports • Insurance Information • Surveys (ex GenZ Now) • Final USY Chapter Reports • Other duties as assigned in support of USCJ’s database development.
Knowledge and Skills:
Strong and demonstrated knowledge in CiviCRM or other databases. Must have excellent organizational skills Must have excellent communication skills Intermediate level skill at excel and all Microsoft work suite products.
Education and work Experience:
Bachelor’s degree in business or related field of study 2 plus years’ experience in not for profit development