The Director of Advancement Initiatives works closely with the Advancement Chief Operating Officer/Senior Associate Vice President (COO/SRAVP) on a wide range of critical projects for the University of Florida Office of Advancement such as UF namings, memorials and capital projects. These projects involve detailed research, problem solving, and/or decision implementation—at times working with individuals and groups of people from across the university to help plan for and execute on some of Advancement’s more complex administrative and operational university-wide projects. The incumbent will serve as a strategic partner to leadership within UF Advancement and the college and units, ensuring the consistent, effective, and efficient implementation of critical projects and processes that directly impact UF Advancement priorities. A balance of interpersonal skills, technical knowledge and management experience to engage with internal and external stakeholders to define, scope, and deliver capital projects are critical for the successful candidate.
Capital Project Management
Under the direction of the Advancement Chief Operating Officer/Senior Associate Vice President, act as Project Manager for all capital projects that require private support; handle project intake and vetting processes to be presented to the Capital Projects Planning Executive Committee (CPPEC).
Develop an overarching framework and methodology for the tracking of all capital projects that have private support; map where those projects are on the approval timeline; identify milestones and provide frequent report outs to all stakeholders.
Working collaboratively with the appropriate stakeholders, develop a detailed budget/financial plan, preliminary program, and private gift fundraising feasibility study for all approved capital projects.
Create a communication plan for each project to ensure the proper parties are fully informed in all aspects of each project as it develops; work with UF Advancement Strategic Communications to ensure the communication materials demonstrate the positive impact the capital private gifts are bringing.
Assist stakeholders in driving projects through to completion.
Act as liaison to the UF Department of Planning, Design and Construction;
Consistently reconcile data
Track progress and approval of capital projects into the UF Project Tracker Portal (PDC).
Develop collaborative relationships and partner with PDC to assist in ensuring timely completion of projects.
Provide periodic capital project reports to leadership to be presented to the UF Board of Trustees (BOT), Chief Operating Officer (COO), and VP of Business Affairs (VPBA) as needed.
Ensure accurate materials are provided in a timely manner to the VP for Advancement for presentation at the monthly CPPEC meetings.
UF Namings & Memorials
Gather, investigate, research, analyze, and/or study information affecting naming opportunities for University of Florida buildings, facilities, outdoor and interior spaces, colleges, schools, centers, institutes, and other academic units and programs.
In concert with the Advancement Chief Operating Officer/Senior Associate Vice President and the Executive Director of Leal, drive critical cross-functional strategic initiatives pertaining to all types of namings and memorials including, but no limited to Gift Namings, Honorary Namings, BOT Namings, Non-BOT Namings, Entity Namings, and Corporate Namings.
Structure project work-plans and develop roadmaps with cross-functional partners to support the execution and implementation of strategic recommendations.
Provide support to the VP of Advancement and Advancement COO/SRAVP with the Foundation Namings and Memorials Advisory Council, charged with providing feedback, sharing insights, and endorsing recommendations in support of namings and memorials across campus.
Manage preparation of materials and agendas for all meetings.
Schedule phone calls, email communications and regular touch points with Chair and council members as needed.
Track all actions taken by the Council, including any/all recommendations to the University President, and UF Florida Board of Trustees.
Oversee and ensure compliance with the UF Board of Trustees Governance Compliance Standards, the University of Florida Policy on Namings and Memorials and the UF Foundation Guidelines on Namings and Memorials.
Work with the colleges and units to present an annual slate of proposed namings and prospects for recommendation for approval by the Namings and Memorials Advisory Council (per UF Policy on Namings and Memorials).
Develop an inventory of all namings University-wide (multi-year project).
Ensure all Development officers are trained on the policies and procedures
Master’s degree in an appropriate area and six years of relevant experience; or a bachelor’s degree in an appropriate area and eight years of relevant experience.
The ideal candidate will possess:
Three to five years of fundraising experience with a demonstrated ability to conceptualize and implement a comprehensive program or initiative.
Three years of professional experience with capital management with organizations having emphasis on technology, operations and/or higher education.
Demonstration of five years related or transferable skillsets such as working experience with building and/or infrastructure project management.
Enthusiasm for fundraising in a comprehensive research university, and the desire to work collegially within a goal-oriented fundraising organization.
The ability to synthesize many ideas and produce processes that address a wide variety of goals and objectives in a high-intensity.
Knowledge of the goals, objectives, structure and operations of a major public university.
Accuracy, attention to detail and a customer service oriented attitude.
Ability to work collaboratively and a team player.
Competency in problem solving.
Strong communications ability, success in providing consultative thought leadership for senior leaders on advancement services initiatives and experience developing content for a wide variety of activities and platforms.
Demonstrated ability to manage issues that require judgment, discretion, integrity, and attention to detail, respecting confidentiality as appropriate.
Must be an outstanding communicator and possess excellent written and verbal communication skills; interpersonal skills; and the ability to work collegially and interact effectively with a diverse constituency.
An appreciation for and support of diversity in the workplace in all its forms; proven success working with stakeholders; excellent strategic planning and project management skills; experience in a data-driven environment; organizational skills; and the ability to lead, influence and motivate others are required.
Working knowledge in these areas: Windows, Microsoft Word, Microsoft Excel, Microsoft Access, internet browsers, preferably Internet Explorer, E-mail. Working knowledge of a donor database, contact management and tracking system.
The ability and willingness to travel. A valid driver license and good driving record are essential.*