The Principal Gifts Program Manager plays a critical role in providing the University of Massachusetts Amherst’s most generous supporters with the service and attention to ensure an extraordinarily positive and fulfilling philanthropic experience.
The Principal Gifts program leads relationship development for prospects capable of giving $1,000,000+ to the University, as well as members of the University of Massachusetts Amherst Foundation Board. With a high level of visibility to key internal and external stakeholders, the Principal Gifts Program Manager works to keep the program on schedule and progressing, while also helping to build a cross-campus culture of thought-partnership and collaboration.
Serve as the primary project manager and coordinator for the Principal Gifts Program, working in close partnership with the Executive Director of Principal Gifts, the Vice Chancellor of Advancement, and the Chancellor’s office. Support the Executive Director for Principal Gifts in setting up regular strategy development meetings. Develop a systemic tracking system for all agreed-upon tasks. Support development officers in the prioritization and execution of those strategic donor moves.
Coordinate work flow for the principal gifts relationships, as well as distribute action items, track progress, maintain complex calendars which include donor visits, internal and external meetings and events involving principal gift prospects, board members, university leadership and staff.
Develop and serve as the primary point of contact and project manager for crucial events. This includes vendor management, all event logistics, tracking invites and RSVPs, timelines and event planning tasks, expenses, collateral, staff involvement, campus stakeholder prep meetings and briefing materials, and coordinating event follow-up tasks to completion.
Coordinate Chancellor, Vice Chancellor for Advancement, and Executive Director of Principal Gifts development travel, including setting long-term calendar with tentative locations, creating a new process flow to be rolled out across campus, requesting briefing materials from gift officers and the Prospect Research team, information management, and ensuring timely submission of highly professional materials to the Chancellor’s office.
Work with the Chief Marketing Officer in Advancement, the office of Stewardship and Donor Relations, and external vendors to design creative, unique, and customized principal gift donor recognition materials. Coordinate distribution, track inventory and recipients.
Develop and provide reports, proposals, lists, and associated entries into the donor databases (Advance, Evertrue, Affiniquest).
Analyze Principal Gift and VIP engagement, and constantly seek ways to improve processes through efficiencies, process improvements, strong working relationships with colleagues, and adopting industry standard methodologies.
Prioritizes and manages multiple projects simultaneously and follows through in a timely manner.
Stay informed about current university initiatives and institutional priorities.
Other duties as assigned.
Bachelor’s degree required, preferably in business, public relations, communication, marketing, or a related field.
Minimum of three years of experience in event planning, including running budgets, vendors, and building strong relationships with VIPs.
Excellent project management and organizational skills, with ability to independently lead several projects simultaneously.
You are comfortable when interacting with high net worth individuals, and an ability to maintain discretion and a high level of confidentiality when dealing with university supporters.
Excellent verbal and written communication skills, including executive-level correspondence.
Excellent interpersonal skills, patience, persistence, enthusiasm, and the ability to build relationships with stakeholders, including staff at all levels of authority, board members, external partners and donors.
Detail and results-oriented with strong anticipatory instincts; a self-starter who takes initiative and demonstrates unfailing follow-through.
Ability and willingness to work evenings and/or weekends, and to travel throughout the country as required.
Ability to work in a fast-paced, complex environment.
Demonstrate comprehensive knowledge of UMass Amherst organizational structure, culture, operations, and procedures, or the ability to quickly learn this information.
Efficacy with technology, including databases, spreadsheet, and presentation software.
Preferred experience with advancement databases, and experience using business analytics to help drive decision-making.
Special Instruction to Applicants:
To apply, please submit your resume and letter of interest here.
We will be reviewing applications immediately and will accept applications until the position is filled.
The UMass Amherst Foundation is a growing organization that looks for team members to grow with it. We offer a generous benefits package, a diverse and inclusive culture, and a dedication to career development.
UMass Amherst has a rich history in support of social justice and in efforts to improve diversity, equity, and inclusion on our campus. The University of Massachusetts Amherst Foundation is committed to employing a diverse workforce. All applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.