The Assistant Director for Volunteer Management is responsible for the management and implementation of alumni, parent and friend volunteer and engagement opportunities, which may include:
-Management of 2 Alumni Board
-Management of Young Alumni Board and Dallas Young Alumni committee -Management of 1,500+ volunteers through the official Alumni Volunteer Program
The Assistant Director is responsible for identifying, recruiting, managing, retaining and stewardship of volunteers, managing projects, communications & events associated with these programs. Working with the Director and colleagues, the Assistant Director will assist in developing and executing programs, as well as managing the programs’ budget, to achieve the goal of building alumni engagement levels that will inspire financial support for the University.
Identify, recruit, and manage 1,500+ alumni volunteers, working to expand volunteer participants and broaden purpose. Maintain volunteer lists and hold regular meetings/conference calls to communicate SMU priorities, plan aligned activities, and share best practices. Create training handbook and welcome guide. Conduct alumni training, plan calendar and facilitate contact sprints. Management of Admission, Career and Hilltop Volunteer programs. Admissions management involves recruitment, stewardship, training, coordination, and retention of alumni and parents who assist with SMU recruitment efforts. Liaises with Office of Undergraduate Admission. Career management involves training, and coordination with the Hegi Family Career Center to provide career enrichment opportunities
Collaborates with colleagues in various schools and units to build cross-campus relationships and advance the priorities and objectives of schools, units, affinity groups, chapters and volunteer programs. Liaises with all campus alumni relations professionals, fundraisers and school and Units as well as student affairs, admissions etc. Work with Annual Giving to execute campaigns (Giving Day)
Develop & execute plan of action for each program & manage annual budget, regularly monitoring progress toward goals. Oversee expenses and revenue for all programs and ensure that all financial accounting, reimbursement requests and credit card statements are reconciled on a monthly and annual basis in coordination with team staff support. Volunteer for DEA and alumni events as needed.
Steward volunteers through recognition at events, inclusion in all communications, and sincere notes of appreciation. Plan, implement, and follow-up on communication and logistics regarding the Alumni Board and Young Alumni Board meetings and subcommittee meetings (when applicable).
Position may require weekend or evening work to accommodate volunteer and event needs
Bachelor’s degree is required.
A minimum of two years of work experience is required. Experience managing and/or working with volunteers or as a volunteer is required.
Experience in project management is required. Experience managing event logistics is required. Knowledge of SMU traditions and culture a plus. Knowledge of selective, private higher education landscape is preferred.
Knowledge, Skills and Abilities:
Candidate must demonstrate strong verbal and interpersonal communications skills to communicate effectively with a wide range of constituencies in a diverse community. Must also demonstrate the ability to communicate effectively in writing. A strong customer service orientation is essential.
Candidate must possess strong problem solving skills with the ability to be resourceful, proactive and seek assistance as needed. The ability to work both independently and collaboratively as part of a team is essential.
Candidate must possess strong organizational, planning and time management skills with the ability to manage multiple tasks with a strong focus on attention to detail.
Strong project management skills are essential. Candidates must have a strong knowledge of Microsoft Office (Word, Excel, PowerPoint). Some social media or web design experience is preferred. Working knowledge of CRM (especially Blackbaud Enterprise) is a plus.
For full consideration candidate must include a cover letter detailing volunteer and/or work experience that matches the stated requirements.
Sit for long periods of time
Walk for long distances
Drive motorized equipment.
Deadline to Apply:
May 3, 2019
SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, email@example.com.
Internal Number: DEA00000182
About Southern Methodist University
The University As a private, comprehensive university enriched by its United Methodist heritage and its partnership with the Dallas Metroplex, Southern Methodist University seeks to enhance the intellectual, cultural, technological, ethical and social development of a diverse student body. SMU offers undergraduate programs centered on the liberal arts and excellent graduate, professional and continuing education programs. The SMU experience also includes abundant opportunities for research experience, international study, leadership development, and local, national, and global service and internships - all with the goal of preparing students to be contributing citizens and leaders for our state, nation and world. SMU comprises seven degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Meadows School of the Arts (performing, visual, and communication arts), School of Engineering, Dedman School of Law, Perkins School of Theology, and School of Education and Human Development. Total fall 2009 enrollment was 10,891. Why Work at SMU? Employment opportunities at SMU range from faculty members to professional staff to support services - all equally s...upportive of the mission and direction of the University. Employees can gain satisfaction in knowing that they are helping, in their own ways, to complete the educational experience for a myriad of students. For that, SMU seeks to offer competitive salaries and a broad array of benefits. Options include - but are not limited to - comprehensive medical benefits, retirement plan with immediate vesting, 100 percent tuition benefits, athletic and recreational privileges, and some on-site day care. Campus · Dallas campus - 74 buildings on 210 acres · SMU-in-Legacy - 4 buildings on 25 acres, north of Dallas in Plano· SMU-in-Taos - 26 buildings on 295 acres in Northern New MexicoWork/Life BalanceThe University also is committed to its Work/Life Balance Program that focuses on innovative ways to help employees balance work life and personal life. Cultural development includes free or reduced-price tickets for theater and dance performances, lectures and museum exhibitions on campus. The Wellness Program promotes a healthy lifestyle through coordinated exercise programs, free health screenings, CPR training and lectures ranging from nutrition issues to stress reduction. Employees are invited to participate in activities such as volleyball and bowling leagues, choir and intramural sports. The SMU Staff Association coordinates luncheons, lectures and a Staff Development Day. Employees also are encouraged to update and polish their work skills through regularly scheduled technology training and career guidance. In addition, employees can fulfill a desire to participate in volunteer or community service by joining coworkers on various projects such as Meals-on-Wheels and Habitat for Humanity. The Setting The campus is nestled in a traditional residential neighborhood five miles north of downtown Dallas. SMU's spacious park-like campus features red brick buildings of Collegiate Georgian architecture and beautiful fountains. Dallas ranks among the most livable cities in America and is consistently ranked by Fortune magazine as one of the top cities in the nation for business. Dallas has more than 150 museums, galleries, and artistic attractions; more shopping centers per capita than any major U.S. city; and four times more restaurants per person than New York City. Just a short walk away from the campus is Mockingbird Station, which includes a light rail train station, restaurants, shops, and an art house movie theater. SMU also has a campus in Northern New Mexico that draws upon the area's rich natural and cultural resources to offer summer courses in the humanities, sciences, and studio and performing arts. The site includes excavation of a 13th-century Indian pueblo.Students -Fall 2009 Enrollment · Undergraduate: 6,228 · Graduate: 3,544· Professional (law and theology): 1,119· TOTAL: 10,891 Athletics · The SMU Mustangs · SMU offers Division I sports in football (I-A); men's and women's basketball, golf, soccer, swimming and diving, and tennis; and women's cross-country, equestrian, rowing, indoor and outdoor track and field, and volleyball.· SMU joined Conference USA in 2005.Visit Us Overall, SMU provides opportunities for all levels of employment in a pleasant, empowering, and fun environment. Take a look at the campus, either in person or by visiting our Web site at www.smu.edu.