The Assistant Director of Special Events is a member of the College of Computer, Mathematical, & Natural Sciences (CMNS) and University Relations teams at the University of Maryland, College Park. This individual is responsible for the planning and implementation of strategies, programs and events that increase participation and engagement of our 46,000 alumni with CMNS, along with its departments and centers. Additional duties include facilitation of alumni programming, events, guest hospitality, development and external relations activities.
The Assistant Director has primary responsibility for managing college-wide and departmental special events involving alumni, donors, and other external constituents and interacts with top tier administrators, both on and off campus. He/she is responsible for planning, managing, and completing as necessary, many details associated with executing special events in the college, to include: scheduling events, securing venues and vendors, coordinating invitations, managing the registration process, working with staff, faculty and volunteers, and briefing the leadership on the progress and outcome of events. He/she will be the primary facilitator of events as they are launched and executed as well as analyzing ROI data to determine the effectiveness of events.
The Assistant Director will partner with other staff members to facilitate events and activities for the CMNS Alumni Association Network and coordinate with the university’s Alumni Association staff on campus wide events that involve CMNS. He/she will work collaboratively with other units’ Special Events/Alumni Relations staff members as needed for smooth operation and to meet CMNS and campus-wide strategic goals.
He/she will oversee the unit’s budget for events and coordinate expenses/payment with appropriate university staff. This individual is also responsible for maintaining an events calendar for the college and providing staff with specific details regarding their involvement.
Experience: A minimum of five years of experience in event management.
Knowledge, Skills, and Abilities: • Experience in developing alumni programming and strategic engagement • Effective at establishing and building internal and external professional relationships • Good judgment when reviewing vendor bids, locale, timetables, etc. to produce excellent results in terms of guest experience and fiscal accountability. • Ability to communicate clearly, concisely and appropriately • Ability to manage multiple projects and tasks concurrently and on deadline • Able to work autonomously as well as on a team.
About University of Maryland
The University of Maryland, College Park is the flagship campus of the State of Maryland and one of the nation’s premier public research universities. Founded in 1856, the University of Maryland is strategically located 9 miles from the nation’s capital, Washington, D.C., and 30 miles from Baltimore. It is one of 63 members of the prestigious Association of American Universities. The university has 73 programs ranked in the top 25 nationally and attracts over a half-billion dollars annually in sponsored research grants and contracts. Our diverse community includes almost 27,000 undergraduates, almost 11,000 graduate students and more than 10,000 faculty and staff members.The Division of University Relations inspires excellence and achievement. We are a leader in illuminating the University of Maryland as a world-class institution with global impact. Our mission is to advance the goals of the University by increasing resources and support, enhancing awareness and affinity, and strengthening and developing relationships with the Maryland family and the greater community. Our core values are excellence, communication, and collaboration.