Annual Giving, Donor Relations/Stewardship, Special Events
4 Year Degree
JOB TITLE: Development Associate
SUPERVISOR: Chief Development Officer
HOURS: Full time 40hrs/week plus special events
APPLICATION MATERIALS & SUBMISSION
Cover Letter that speaks to your interest to be a part of CRF development efforts and what you can bring to this dynamic team (limit 2 page).
Resume presenting related experience concisely and directly addressing items in this position description (limit 2 pages).
Contact information and relationship to applicant for a minimum of three references. Please note, if applicants are formerly associated with CRF, referees should come from outside the current CRF Team.
All application materials should be submitted in one PDF document saved as:
Last name.first name.date of submission. For example: Doe.Jane.03-01-2019
The chosen candidate embodies the core values of the Coral Restoration Foundation™ (CRF). This includes the ability to be team-oriented, and able to work with a diverse group of staff, interns, volunteers, donors and community members.
CRF Values Statement: CRF is driven by action and results. CRF believes that through education and innovation, we provide hope for coral reefs and future generations. We act with honesty, respect, and integrity at all times as representatives of the organization. CRF promotes a positive working environment that values teamwork, education, and financial stewardship of the resources entrusted to us.
This position is based in Key Largo, Florida, USA. In addition to the applied functions of this position, this candidate is motivated, reliable, and displays strong core characteristics as outlined in CRF’s values statement above. As a CRF team member they think critically and are intuitive. They are able to adjust to changes and able to problem solve on the spot.
Reporting to the Chief Development Officer, the Development Associate will assist in the fulfillment of the Development Program’s strategic goals. The position will have substantial contact with staff and donors. They apply established processes and practices to improve effectiveness. The Associate does not supervise any staff, but may supervise interns and/or volunteers.
The position’s targeted fundraising goals will be set annually.
70-80% of their efforts will directly support the fundraising strategy as outlined in CRF’s Annual Operating Plan. The Development Associate will:
Manage foundation proposals and reporting for < $25K Foundations.
Manage TDC applications and reporting.
Manage the stewardship of $1K - $10K individuals, including the generation of regular updates for this donor segment and the organization and execution of site visits to CRF headquarters, coral nurseries, and restoration sites.
Conduct meetings with donors for solicitation and/or stewardship.
Have the ability to determine a prospect/donor’s interests, capacity, and potential for helping CRF meet its goals, along with the ability to take action to move the relationship forward.
Give presentations to strategic audiences both locally and via Skype.
Maintain CRF’s $100 - $999 donor segment and monthly donors. Oversee the solicitation strategy and execution.
Craft and send necessary donor acknowledgements.
Manage weekly gift entry into Donor Perfect.
Manage and maintain donor files and use donor database to track trends and produce reports on key fundraising data.
Use the available fundraising management system to produce donor reports, perform analysis and research, and track prospects and donors.
Assist with writing proposals and complete donor research
Assist with other Development Program efforts, including event prep, large mailings, and annual planning.
20-30% of time, is expected to be spent planning and executing Raise the Reef, CRF’s Annual Gala. Raise the Reef is CRF’s largest fundraising event and the organization’s most visible. The Development Associate will successfully manage the event utilizing and building upon the existing framework from 2019. Event oversite includes (but is not limited to):
- Coordinating with the Communications Director on the event marketing plan
- Securing venue and serving as point of contact for all event vendors
- Building the JotForm (or similar online form for ticket sales)
- Identifying and securing sponsors
- Management of silent and live auction
- Overseeing night of event flow
- Coordinating with Volunteer Program to secure and train event staff
TEAM WORK AND EFFECTIVE COMMUNICATIONS
CRF operates with a small staff and rely on our seasonal interns as well as local volunteers to accomplish our mission and work effectively on the water. We are a lean operation, and team work is crucial to our success. Being an effective team member means not only having the ability to work with your fellow staff members but also to be a positive example to our interns and volunteers. This position requires the person to be able to work well with and communicate with a diverse group of people including fellow staff, interns, volunteers, the public, donors and partners.
WORKING CONDITIONS/PHYSICAL EFFORT
Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain. Typical work week is Monday through Friday, 9-5pm, however a willingness to travel and work flexible hours and weekends is essential.
Bachelor’s degree or higher and 4 years’ experience or equivalent combination.
Experience building relationships with staff, donors, customers, or similar.
Direct fundraising related experience.
Experience generating reports and interpreting the data.
Experience with database administration and spreadsheet software.
Experience in business writing, editing, and proofreading.
Experience working across teams.
Experience, coursework, or other training in fundraising principles & practices.
Strong organization skills, accuracy, and attention to detail.
Experience with event management.
Excellent communication and writing skills via presentations, conversations, proposals, and reports.
REQUIRED SKILLS, KNOWLEDGE, AND PERSONAL CHARACTERISTICS
Excellent communications in English, both orally and in writing.
Disciplined critical thinker.
Maintain confidentiality of frequently sensitive and emotionally charged information.
Demonstrated experience using MS Office (Word, Excel and Outlook) and donor management software.
Proven organizational and analytical skills and attention to detail.
Consistently demonstrate professional, positive, and approachable attitude/demeanor and remain discrete.
Deep integrity, with an unwavering commitment to ethical behavior.
Demonstrated interest in environmental issues and marine conservation.
Critical thinking to adapt or modify processes in response to changing circumstances.
Solve routine problems independently; consult Chief Development Officer for unusual or complex problems.
Coordinate projects with several variables, work within a defined timeline and budget.
Coral Restoration Foundation™, INC is an Equal Opportunity Employer.
Additional Salary Information: Salary is commensurate on experience
About Coral Restoration Foundation
Coral Restoration Foundation™ (CRF) is a nonprofit ocean conservation organization. We are working to restore coral reefs, educating others on the importance of our oceans, and using science to further research and monitoring techniques.
Headquartered in Key Largo, Florida, CRF manages restoration projects throughout South Florida, the Caribbean, and the Pacific. Coral reefs are the most threatened habitat on earth and stony corals the most at risk group of animals facing extinction. All coral reefs, in all oceans of the world, are at risk.
Large-scale and massive action is required to save our reefs. CRF has proven that this is possible after more than a decade of successfully outplanting corals throughout the Florida Keys.