The primary responsibility of the Development Assistant is to support the development department at WFW. This job is good fit for an eager person with sound administrative experience who is willing to wear many hats and take initiative to support the fundraising efforts of a fast growing nonprofit. Under general direction, the work of this job includes supporting development team members and initiatives, processing donations, sending donor correspondence, providing customer service, maintaining electronic and paper filing systems, and assist with coordinating fundraising events.
Hours: Full-time, year-round, occasional evening and weekend work required
Benefits: Health, vacation, holidays, sick days, personal days
Reports to: Executive Assistant to the CEO
Supervises: No one
Reviews: 30, 60, 90 days upon start and annual performance reviews
Provides clerical and administrative support upon request, including data entry, copying, scanning, or sorting documents; placing phone calls; scheduling appointments, calendaring and travel arrangements; and running errands.
Assists with meetings, scheduling, handling logistics of meetings, preparing agenda, sending materials for review prior to the meetings; prepares meeting notes and maintains action items list with follow up to ensure completion.
Attend events and meetings with the CEO. Document action items, contact information and other data that will ensure efficient and effective follow up. Help accept donations and purchases made after speaking engagements and other events.
Maintain current, accurate, and confidential filing system, providing historical reference utilizing filing and retrieving systems.
Manage Expense reporting for the CEO and all related activities.
Arrange travel and logistics, keeps CEO current with information needed while travelling.
Stays knowledgeable of Company’s top clients and donors, and maintains contact information.
Make arrangements for department meetings and takes notes
Organize facility tours and donor meetings
Provide administrative support for the board’s fundraising efforts.
Support fundraising activities such as special events, and special solicitation projects.
Other duties as assigned
Requirements and Qualifications
Experience of providing outstanding administrative support and customer service.
Thorough, organized, creative, and detail-oriented approach to work.
Outstanding writing, speaking, and interpersonal skills. Ability to draft creative letters.
Ability to take initiative, work unsupervised, solve problems, and achieve goals.
Ability to juggle multiple projects, with multiple people, in a busy environment to meet deadlines.
Ability to present a professional image and work effectively as a team member.
Computer skills: Proficient skills with Microsoft Word, Excel, PowerPoint (useful but not required)
Experience with some type of customer management software or CRM software.
High school diploma. Bachelor’s or associate’s degree preferred.
Minimum two years’ experience working in the nonprofit sector, or in sales.
Minimum two years’ experience working as a development associate, administrative assistant, or executive assistant.
Demonstrated ability to exceed expectations and maintain a high level of enthusiasm.
Proven organizational and time-management skills. Attention to detail.
Track record of working in fast-growing organizations where systems and responsibilities constantly evolve.
Demonstrated success in providing exceptional support services to a team.
Proven ability to do the little things and go the extra mile that makes a big difference.
Demonstrated success in planning and hosting special events.
Demonstrated success in working with a team to achieve goals.
Commitment to helping veterans and wounded warriors.
Sitting at a computer
In planes, possibly out of the state
About Workshops for Warriors
Workshops for Warriors (WFW) is a 501 (c)(3) nonprofit school that provides quality hands-on training, accredited STEM educational programs, and opportunities to earn third-party nationally recognized credentials to enable veterans, transitioning service members, and other students to be successfully trained and placed in their chosen advanced manufacturing career field.
Workshops for Warriors addresses two societal needs: the employment needs among veterans transitioning from service and the limited pipeline of skilled workers for the declining manufacturing industry. For a service member, reintegrating into civilian life can be a challenging transition that can include significant barriers to securing and maintaining civilian employment. To address this, veterans need opportunities for education and training that help them develop the skills needed to secure middle income employment that can help remediate the challenges they have experienced through long term poverty and/or homelessness. WFW graduates are able to obtain middle income positions in the manufacturing industry securing livable salaries ranging from $32,000-$70,000 per year.
Since 2011, WFW has 572 graduates wh...o have amassed well over 3,500 nationally recognized credentials and have a 94% job placement success rate within three months of graduation. WFW’s biggest challenge: there are 2,500 open manufacturing positions for every one WFW graduate, WFW maintains a waitlist of hundreds with capacity to only train 160 per year.
Philanthropic investments will be used to grow organizational infrastructure and physical capacity and expand the school across the nation.