REPORTS TO: Chief Development Officer/VP of Development
To serve the Mission, Vision and Values of REH, Inc by coordinating, managing and implementing special events that raise funds for Ruth Eckerd Hall, Inc. This key player in the Development team loves planning creative parties and luxurious events with an eye to raising funds to support the arts and education in our community. The ideal candidate collaborates well with people, stays calm under pressure, goal orientated, creative, organized and comfortable taking charge. First and foremost, this person is a fundraiser and will be responsible for a financial goal. Provide oversight and expertise to ensure all fundraising events presented by Ruth Eckerd Hall maintain a reputation, expectation and brand of excellence for the organization.
Plan, implement and manage fundraising events such as the Gala, Corporate Partnership Receptions, Cast Parties, Annual Meeting and Friends of Music, including securing sponsors, working with consultants, securing auction items, marketing materials, invitations, RSVP lists, seating assignments, event collateral, collaborating with committee, registration processing, staff assignments and ensuring follow up (tax acknowledgements).
Responsible for fundraising through events. Monthly and annual budgets must be met. Look for creative ways to engage the membership of Ruth Eckerd Hall, Inc as well as the community. Assist all fundraisers in interacting with members and donors in meaningful ways.
Accurately report, project and budget for both revenue and expense on a regular basis to the Chief Development Officer.
Collaborate with team members to ensure the success of REH, Inc.
Assist in coordinating Dress Circle Receptions, special dinners, monthly member meetings, tours, corporate receptions and Friends of Music events.
Work with appropriate internal departments and outside vendors to ensure all fundraising events presented by Ruth Eckerd Hall maintain a reputation, expectation and brand of excellence for the organization.
Facilitate volunteers and committee members to advance event projects. Schedule all event-related meetings, including securing space and making arrangements for set ups and refreshments.
Secure auction/prize items and in-kind contributions for fundraising events.
In collaboration with designers and other staff, oversee the production of special event related printed materials, i.e. invitations, program books, signage, etc.
Oversee the plans, schedule and management of all logistical arrangements for member benefit events such as Dress Circle Receptions and Cast Parties.
Oversee the plans, schedule and management of all logistical arrangements for campaign events in coordination with the CDO.
Oversee the plans, schedule and management of all logistical arrangements for corporate receptions in coordination with the Corporate Participation Manager.
Work in the Dress Circle on a rotation basis to cover shows. Professionally represent Ruth Eckerd Hall at all times.
Work at shows as needed in the Dress Circle to cultivate existing and future donors.
Serve as development department staff representative at selected community functions.
Attend various organizational meetings.
Four year college degree. Two years experience in not-for-profit fund raising environment, preferably in a performing arts or arts education setting. Three years of special events work experience; preferably in a performing arts or arts education setting.
Demonstrated Skills or Knowledge:
Demonstrated ability to plan events. Ability to understand and communicate the big picture as well as the ability to develop and implement the required support system and details to achieve desired outcomes. Proficient in the application of word-processing and spreadsheet software and ability to learn new software as needed. Demonstrated commitment to the principles of teamwork and shared responsibility. Ability to multi-task and meet simultaneous deadlines. Ability to plan, organize, and coordinate people, tasks and projects for efficiency. Ability to handle confidential conversation, correspondence and records. Ability to relate to a diverse group of people including staff, board members, educators, students, community leaders and residents. Ability to exercise a degree of judgment in setting up records, maintaining accurate figures and establishing order of importance. Ability to operate basic office equipment such as copier, fax machine, telephone, computer and printers. Ability to anticipate problems or to identify them before significant impact on service delivery, expenses or revenues. Basic knowledge of ADA, safety regulations and fire codes as it relates to delivery of services.
• Ability to lift and carry up to 25 lbs. • Ability to operate a computer terminal. • Ability to operate basic office machines. • Ability to use a telephone. • Ability to drive. • Ability to maintain good attendance is a condition of employment and a function of this position.
• Valid driver's license and safe driving record. • The ability to work weekends and evenings. • Successful completion of a background check and drug screen.
About Ruth Eckerd Hall
Ruth Eckerd Hall engages the community to master, experience, discover and explore quality performing arts.
As a nationally recognized premier Performing Arts Organization, Ruth Eckerd Hall will offer traditional and innovative performances and educational experiences that will engage diverse audiences and participants, in order to advance the arts and enrich lives.