SUMMARY: Responsible for working collaboratively to seek funding AGA procedural-based and patient-facing programs and submit proposal documents; develop prospecting tools; manage relationships with medical education communication companies; steward individual funders supporting the AGA Research Foundation; liaise with other departments to ensure smooth transition of funded programs to program managers.
Duties and Responsibilities:
Develop standard grant documents – both in format and content – that can be used for multiple programs throughout the year
Oversee and provide guidance for budget development process
Collaborate closely with AGA staff to develop concepts into fundable programs
Edit proposals and supporting documents for consistency in content and voice
Develop plan for a smooth transition from submission to implementation
Steward funded programs through AGA, gathering pertinent information for updates to funders on a regular basis
Engage Association staff in completion of grant reconciliation at end of program
Lead fundraising for AGA device and procedure-focused programming meeting pre-specified fundraising goal per program
Form relationships with representatives from the device industry
Develop fundraising plan that includes levels of request, funder benefits, additional sponsorship opportunities
Oversee development of all grant request materials including proposal, letter of request, budget and other documents as needed
Collaborate with staff to create fundraising-specific marketing collateral, as appropriate
Develop and manage grant submission or sponsorship request plan including prospect list, timeline, communication with grant offices or other contacts as appropriate
Complete requests for support and follow up communication, ensuring target timeline is being met
Steward funds received by fulfilling all benefits funders are entitled to
Complete grant reconciliations at close of program, ensuing budget actuals and outcomes report are accurate
Work collaboratively with AGA staff to develop fundable patient-facing programming; seek support through grant submissions and fee for service contracts from corporate supporters
Nurture relationships with medical education communication companies (MECs)
Develop collaborative relationships
Communicate AGA’s priorities and goals
Manage AGA request for proposals for specific meetings and annual call for grants
Negotiate AGA’s fees and costs associated with programs
Work closely with MEC to oversee proposal development and submission process
Ensure smooth implementation program internally
Initiate reconciliation of grant at end of program
Initiate and complete requests for support and reconciliation through pharmaceutical and device company online grant submission portals in a timely manner.
Support AGA Research Foundation operations and fundraising programs.
Manage gifts acknowledgement process for all donations by producing letter merges utilizing database.
Complete reconciliation of acknowledged donations by ensuring all gifts on accounting monthly cash reports are acknowledged.
Implement donor stewardship program by ensuring pledges are booked in database and recorded with accounting and executive departments, pledge payments are tracked, and pledge reminders are sent; by preparing gift anniversary letters, welcome letters and other donor stewardship letters.
Coordinate mailings and solicitations for annual solicitation programs as assigned by Director of Development.
Ensure state registrations documents are filed accordingly with outside legal counsel; coordinate signature approvals and check requests.
Assist in event planning coordination.
Gather information and create materials used to inform internal audiences about current and prospective funders
Understand and organize a product pipeline report, developing lead generation and identification of qualified prospects.
Communicate and give presentations clearly and confidently to internal and external audiences of varied backgrounds and experiences.
Initiate a collaborative environment where teamwork, collegiality and self-motivation are necessary for success.
Establish relationships with a broad range of staff, partners and other stakeholders. Communicate effectively in a variety of ways including, in person, on the phone, in virtual meetings and by email.
Three to five years’ experience in fundraising and/or business development.
Organized approach to work, with the ability to prioritize work on multiple tasks and projects simultaneously and meet deadlines.
Clear and professional written and spoken communication skills.
Ability to quickly incorporate complex information and implement it in daily practice.
Strong attention to detail and ability to clearly document processes and specifications and maintain versions of said documents.
Proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint. Proficiency in program management software a plus.
Proficiency and experience in customer service with high standards of timeliness and responsiveness.
Disciplined self-starter who is confident, communicative, organized, and reliable.
About American Gastroenterological Association
The American Gastroenterological Association (AGA) is a society of physicians, surgeons, scientists and other individuals within the healthcare community who have a demonstrated and continued interest in the functions and disorders of the digestive system. Founded in 1897, the AGA is the oldest non-profit specialty medical society in the country. With more than 13,000 domestic and international members, the AGA is the largest GI society in the United States and among the largest GI societies in the world. AGA membership encompasses a rich and diverse constituency representing every facet of gastroenterology practice, research and education.