Director of Donor Relations and Stewardship
POSITION OVERVIEW AND DETAIL
OVERVIEW OF POSITION:
The Director of Donor Relations and Stewardship reports to the Director of Advancement Services with a dotted line to the Director of Development. The position serves as a senior member of the leadership team. Responsible for the administration of the School’s donor recognition and stewardship program including, but not limited to, the coordination of all donor recognition events for major prospects and donors; development and management of a comprehensive stewardship program for Development programs and on the School’s named endowment funds; and development and management of a stewardship tracking database. As a key member of the Advancement Services Team, the Director will coordinate with the office to develop individualized stewardship plans for donors, volunteers, and giving society members. Emphasis will be placed on creating meaningful stewardship opportunities for Gilman’s most generous supporters. This position will assist the Director of Special Events with the Campaign Kick-Off event as well as plan and execute the Campaign’s closing celebration, stewardship events, and activities.
POSITION IN DETAIL:
Responsibilities include, but are not limited to, three categories: Administrative, Events, and Writing.
Evaluate the stewardship efforts in the department across all programs and work with the appropriate Directors to ensure their success.
Proactively support stewardship responsibilities of the Development staff by assisting them in establishing and coordinating personalized stewardship plans for donors.
Ensure that stewardship requirements are met for all endowed funds and capital donors.
Continue to formalize the stewardship program so that it becomes more systematic and meaningful.
Manage and enhance the student stewardship program.
Establish appropriate strategies and processes to cultivate, solicit, and steward major gift and campaign donors through the moves management system, ensuring that necessary prospect information is recorded accurately and efficiently into Raiser’s Edge, in collaboration with the Director of Advancement Services.
Oversee the tracking and inventory of all named spaces on campus, giving and/or Development plaques, all named prizes
and all endowed funds. Coordinate gifts, plaques, and other donor recognition items, ensuring that they are appropriate and meaningful displays of appreciation and gratitude. Update plaques annually.
Responsible for the relation-based details of all Stewardship events to thank our most generous constituents.
Work with the Director of Special Events in the strategic planning, creating and implementation of events and programs that are designed to engage, cultivate and steward prospects and donors.
Assist the Director of Special Events with the Campaign Kick-Off event as well as plan and execute the Campaign closing celebration, stewardship events, and activities.
Oversee the day-to-day management of the program to ensure that donors of Gilman are thanked appropriately, professionally, and accurately.
Collaborate with various departments, including the Business, Financial Aid, and Headmaster’s offices to meaningfully recognize and steward donors in a timely and efficient manner.
Oversee the production of written stewardship communications and acknowledgements. Participate as a key member of publications for stewardship, such as stewardship messaging and profiles in the Annual Report on Giving, the School’s giving website pages, publications, letters, etc.
Prepare endowed fund reports and ensure they are mailed in a timely manner. Forge relationships with faculty to ensure that stewardship requirements of faculty and other endowed funds are met.
Draft donor proposals
Draft customized letters and acknowledgements for high-level donors and prospects as requested by the Director of Development and/or Major Gifts Officers.
Development writing for publications, the web, etc. as needed. (especially related to the Campaign).
Develop and enhance stewardship reporting to individuals including oversight of the creation and annual disbursement of endowed fund reports.
Play an important role in helping to organize and lead the production of the Annual and Campaign Reports. Oversee website for Development. Ensure that it is current and presents the Development programs in the most professional and comprehensive way.
ABOUT GILMAN SCHOOL:
Gilman School is America’s first country day school. Since its founding in Baltimore in 1897, Gilman has remained true to its original commitment of embracing a diverse community dedicated to building character and educating boys in mind, body, and spirit. The school has long since dropped the “country” from its name and is now simply known as Gilman School, one of our nation’s leading independent schools.
The School continues to achieve its founding goal through a particular emphasis upon academic excellence, athletic participation, and aesthetic appreciation. Gilman seeks to produce men of character and integrity who possess the skills to make positive and lasting contributions to the communities in which they work and live.
The successful candidate is a goal-oriented, strategic, creative, innovative thinker with strong verbal and written communication skills. The ideal candidate is a self-starter with strong organizational and analytical abilities, as well as a fluid multi-tasker who can meet multiple deadlines with meticulous attention to detail. The candidate should have diplomacy, tact, and empathy within their interpersonal skillset and be easeful working with faculty, staff, and donors across all levels.
The candidate needs to be able to use a sophisticated development database and report writing software to retrieve data, and perform comprehensive analysis and data manipulation related to all aspects of the Gilman School fundraising program.
Gilman School offers a competitive salary and excellent benefits package. Preference will be given to those who have served as a fundraising professional in college, university or secondary school settings. Salary will be commensurate with experience.
Interested candidates should submit a cover letter with salary requirement, resume, and the names of three professional references to:
Amy John Advisory