Utica College, a small comprehensive college in Upstate New York, is seeking an Associate Grants Administrator, will work closely with the Executive Director of Government, Corporate, and Foundation Relations (the Executive Director) to research, develop, plan, prepare, submit, manage, report, and steward the College’s external grant makers from government, corporate, and foundation sources. She/he works closely with the Executive Director to coordinate all grant making activities with the President, members of the Joint Cabinet, the faculty, other principal investigators, and other friends and advocates of Utica College to advance the mission, academic and co-curricular, technology, and capital infrastructure needs and priorities of the College to external grant makers whose funding interests and initiatives align with those of the College. The incumbent will assist in the preparation of all submissions, documentation, pre and post award policies and procedures, and all required reporting and compliance requirements of funders. She/he will play a vital role in helping the Executive Director plan and implement a strategic plan to broaden the base of support from all entity sources locally, regionally, and nationally.
In addition: Demonstrate a high level of initiative and be fully accountable for a distinct body of work in support of all grant seeking activities and programs from government, corporate, and foundation sources Possess and apply outstanding writing, editing, proofreading, planning, and organizational skills; Possess and apply excellent communication and interpersonal skills and prudent independent judgment in all activities; Demonstrate an understanding of Utica College’s academic programs, institutional strengths, and priorities for external support through grants including short- and long-term fundraising goals; Facilitate interactions with appropriate Advancement staff, faculty/staff stakeholders, the school deans, and other key administrative staff members on behalf of the Executive Director of Government, Corporate, and Foundation Relations (the Exec. Director); The incumbent will have access to privileged donor and grant information and is expected to guard the confidentiality of all biographical data and grant scenarios; Work flexible hours if necessary.
In deciding whether to apply for a position at Utica College, candidates are strongly encouraged to consider the UC mission and culture to help determine their potential success at http://www.utica.edu/instadvance/marketingcomm/about/. Our Mission and Values Statement includes a commitment to fostering diversity in background, perspective, and experience within an environment that is dedicated to the freedom of expression and the open sharing of ideas. At UC, diversity means that we are a community that represents a range of human experience and makes conscious choices to appreciate, respect, and learn from each other. Utica College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society.
Primary responsibilities include: Research and identify potential public and private entity grant makers with proven track records of support for higher education, and whose funding interests are consistent with the College’s educational mission and priorities; Manage the Office’s comprehensive portfolio of public and private entity grant makers including the entity profiles with funding recommendations, strategies, stewardship calendars, and all College history with the grant maker; Manage and implement grant making research activities mastering funding research software and other resources including The Foundation Directory Online and CFRnet; Assist in the planning, preparation, and submission of grant proposals, budgets, and post-award reports which rise to a high standard of quality in both content and writing quality; On behalf of the Executive Director, cultivate sustaining working relationships with corporate giving officers and foundation program officers, keep apprised of current grant guidelines, inform program officers of College activities and accomplishments, and maintain up-to-date records and contact reports; Work with College friends and advocates to facilitate introductions for the President, and other senior officers, to grant making entities on a regional and national level; Collaborate with the Executive Director to develop strategies for best approaches and long-term relationships with corporations and foundations based upon funding history, personal contacts and cultivation, referrals by other College officials and volunteers, and ongoing research; Plan and coordinate campus visits by federal and state officials, as well as program officers and executives from corporations and foundations interested in supporting key College priorities up to and including detailed schedules, venues, and all necessary arrangements; On behalf of the Executive Director, plan and execute visits to major local, regional, and national corporations and foundations whose funding interests are consistent with Utica College’s distinct strengths and priorities; Draft acknowledgment letters, briefings, strategies, and other correspondence as necessary to advance the College’s external grants program; Assist with the requirements of NYS and Federal grant applications, including data collection, communication with faculty, staff, academic and community partners, and other administrative help as needed; Work with supervisor and other team members to achieve successful results for individual and departmental goals and key performance indicators; Take an active role in the development of the department’s strategic and operational plans as required by department leadership. Work closely with department supervisor to develop and implement operational goals that support departmental success; Perform special projects and other related duties as assigned; This position does not supervise other staff. Often requires project leadership.
Bachelor’s degree required. Minimum of 5 years’ grants administration, grant writing, and other related experience preferred; Must have excellent verbal and organizational skills. Outstanding persuasive writing skills, demonstrated work experience in writing, editing, proofreading. Strong interpersonal skills and the ability to relate well with faculty, staff, students, program officers, and volunteers. A strong commitment to diversity and work continually to enhance diversity of our students, faculty, and staff. Ability to articulate persuasively the mission and strengths of the College. Sound judgment, initiative, and ability to handle confidential information and inquiries with discretion. Ability to work independently and collaboratively. Ability to manage multiple projects effectively. Functional literacy with PCs and software, and Internet (for research). Knowledge of Utica College and higher education highly desirable. Travel required. Some experience in events coordination is helpful.
Founded in 1946, Utica College is a private comprehensive institution distinguished for its integration of liberal and professional study. Our dedicated faculty and staff have built a tradition of excellence in teaching and learning with particular emphasis on providing individual attention to students. The College enrolls approximately 3,700 students – approximately 2,700 undergraduates and 1,000 graduate students.
A city of approximately 60,000, Utica is located at the foothills of the Adirondack Mountains in the Mohawk Valley region of upstate New York. The area offers easy access to a broad variety of cultural attractions, including the historic Stanley Performing Arts Center and renowned Munson Williams Proctor Arts Institute, as well as four-season recreation.
To apply, submit a cover letter, resume, and three professional references. Candidates for the position must include in their cover letter how you will advance our institutional values including serving a diverse community.
All application materials must be submitted online at the following link: http://uc.peopleadmin.com/postings/1889
Active consideration of candidates will begin immediately and continue until the position is filled. References will be checked for candidates invited to campus.
? Utica College is an affirmative action, equal opportunity employer. We encourage applications from under-represented groups as well as individuals who have experience with diverse populations.