The Chesapeake Bay Foundation seeks a Grants Manager to be based at the Philip Merrill Environmental Center located in Annapolis, MD.
THE CHESAPEAKE BAY FOUNDATION
The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water polices, restoring waterways, and litigating when necessary.
CBF's headquarters office in Annapolis, MD is the Philip Merrill Environmental Center, the world’s first U.S. Green Building Council’s LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world.
CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.
CONTEXT OF THE POSITION
This position will perform grant and contract management functions including budget planning and accounting functions.
This position oversees the management of Federal, State, and Private Grants, including preparing grant proposal budgets, and monitoring and reviewing grant implementation and grant expenditures to ensure compliance with grant deliverables, terms and conditions. It also prepares grant financial reports for submission to awarding agencies, and ensures that appropriate documentation is prepared and maintained to support grant reporting and periodic audits.
This position also requires a conceptual understanding and professional experience in accounting practices in order to work on complex assignments with some degree of independence including Federal grants and contracts specific to the U.S. Office of Management and Budget Uniform Guidance. Emphasis will be on grants and contract management, compliance, accurate and timely reconciliation of grants and contracts, and general accounting.
This position requires an understanding of and professional experience in budgeting, accounting, and financial systems in order to work on both routine, everyday oversight of budgets as well as complex assignments in a collaborative manner with some degree of independence.
Essential functions include:
• Develop an understanding of CBF’s activities, grants, contracts, and internal and external financial reporting requirements to ensure proper data collection and accounting treatment of transactions, and implement recommended changes that will enhance the process.
• Perform financial administration and reporting of grants from the proposal stage to close-out, including preparation and timely submission of grant applications, amendments, budgets, budget modifications, and interim and final reports.
• Submit timely application for reimbursements from funders.
• Monitor grant activity, providing oversight to ensure that proper grant codes are utilized, match requirements are met, detailed accountability requirements are followed (including proper staff time keeping and tracking), and that grant deliverables are submitted timely and accurately.
• Be subject matter expert as relates to OMB’s Uniform Guidance and maintain knowledge of allowable expenses and reimbursement rates for each granting agency in order to ensure compliance with grant covenants/restrictions, following all rules and regulations of each funder.
• Provide Finance support for all grants writing/reporting-related activities to the Development department and Program departments.
• Work with Program departments to manage special audits conducted by grantors, maintain auditable records for all grants, and prepare and submit reports regarding Federal, State, and Private Grants, as required.
• Manage and prepare the accounting for those private restricted grants that are partnered/ leveraged with public grants as matching funds.
• Maintain up-to-date listings that track grants and all associated deadlines and keep the rest of the grants team informed.
• Monitor grant activity, including new grants received, to ensure new grant funding is incorporated into Program departments’ budgets.
• Assist in the development of organization-wide budget specific to the budgets for grants.
• Provide necessary information for fiscal year end audit, which includes creation and maintenance of the Schedule of Federal Awards (SEFA), reconciliations, income schedules, etc.
• Prepare grant-related schedules for the IRS Form 990 tax return filings.
• Provide required grant information for the annual indirect cost rate proposal.
• Miscellaneous projects and duties as assigned by the Controller.