The Assistant works with the Assistant Manager, WNO Development and Senior Manager, WNO Development Giving to plan, develop, and implement the solicitation of corporate sponsorships, foundation grants, and government support—both restricted and unrestricted—for the WNO’s major artistic and educational programming and annual fundraising events.
The Assistant will generate solicitations and donor correspondence on behalf of WNO senior staff, ensure fulfillment of donor benefits by liaising with contributors via phone and email, track giving levels and renewal schedules, maintain proper donor crediting, research funding prospects, and utilize departmental systems with regards to gift processing, solicitation tracking, and the storing/maintenance of donor information.
The Assistant must be able to exercise discretion in order to prioritize assignments and work under significant pressure, as many projects are time sensitive and involve concurrent deadlines and donor interaction. An eagerness to communicate and problem-solve with a positive attitude is essential.
Duties and Responsibilities:
30% Provide proactive customer service to current corporate, foundation and government donors to the WNO. This includes: (a) interacting via phone and email with new and current donors to ensure that they are aware of the benefits available to them; (b) managing donor ticketing needs; and (c) managing signage and recognition approval process between donor and the Kennedy Center’s Marketing, Press, and IT Departments.
25% Identify prospective donors/sponsors at all levels, helping to ensure their continued interest in and goodwill toward the Kennedy Center and the WNO. Research funding prospects and create research briefings for Kennedy Center senior staff and Board members.
10% Process gifts: write/generate acknowledgement letters, tax receipts and membership cards, assemble copies for files.
10% Utilize and maintain the Tessitura database and other systems in tracking solicitations and donor information.
25% Prepare fundraising proposals and ensure fulfillment of proposed sponsor/donor benefits. Prepare detailed final reports for contributors; includes the gathering and submission of financial information and budgets. Follow-up with prospects about solicitations; answer questions and track progress.