The Pennsylvania Academy of the Fine Arts (PAFA) has a position opening for a Development Associate. Reporting directly to the Vice President of Development, this position will also support the Executive Vice President of Development and the activities of the Development department. Essential duties and responsibilities of the position include membership and development gift entry, fulfillment and reporting; assistance with fundraising appeals as well as cultivation and stewardship activities; preparation for major gift and corporate outreach including meeting coordination, as well as assistance with materials, presentations and proposals. This position also provides departmental support including committee meeting preparation and minutes, purchase order requests and budget tracking, and other administrative tasks as assigned.
The Development Associate will act as the main contact for development and member inquiries, be responsible for member services fulfillment, process all gifts and maintain accurate constituent records, prepare gift acknowledgments, membership cards, renewal notices, pledge reminders, and other correspondence. In coordination with the Database Administrator, this position will generate and prepare fundraising reports, including mailing lists, assist with cultivation and stewardship activities, including event registration, provide general administrative support to the Executive Vice President of Development including scheduling, communications, and meeting support. He/she will prepare meeting minutes for Development and Corporate Relations Committees. The Development Associate will serve as department liaison with the Finance Department, including tracking expense and revenue budgets, and submitting departmental purchase orders. The Development Associate will also assist with solicitation materials, presentations, and proposals as needed; attend PAFA special events and other duties as assigned.