When submitting application materials, cover letter and resume must be combined into a single attachment
The Wisconsin Foundation and Alumni Association (WFAA)*, the private fundraising and alumni relations organization for UW-Madison, is recruiting for experienced administrative professionals to join teams responsible for planning and executing development programs on behalf of the College of Letters & Science and the Medical Advancement Group. Responsibilities for this position include donor and campus relations, stewardship, prospect management, and office administration. The Development Program Specialist has significant contact with faculty, staff, alumni, and other donors to the University.
*The Wisconsin Foundation and Alumni Association is the “doing business as” name of the merged organization comprising the University of Wisconsin Foundation (supportuw.org) and the Wisconsin Alumni Association (uwalumni.com). Its legal corporate name is registered as the University of Wisconsin Foundation.
Primary responsibilities will include:
Donor and Campus Relations
- Serve as primary liaison to campus partners, working to build mutually beneficial relationships, improve communication and collaborative teamwork, and increase campus understanding of the development process.
- Coordinate fund administration process, including all activities related to the creation, documentation, notification, review, and stewardship of unit funds.
- In coordination with events team, plan, implement, and manage all aspects of events designed to identify and cultivate new prospects and build relationships with existing donors. Ensure that appropriate data is entered into ABE during event follow-up.
- Actively participate in meetings and other activities with campus partners that support unit development efforts.
- Provide directors of development with materials as requested in preparation for donor visits and appropriate follow-up in CRM, etc.
- Assist directors of development with donor visits to campus, including on-site logistics, greeting and hosting guests, and responding to miscellaneous needs as they arise.
- Respond to donor and campus questions regarding unit gifts and funds, identifying those inquiries, requests, or issues that require additional review and action.
- Assist directors of development with the preparation, signature routing, and final distribution of gift legal documentation (e.g. Memoranda of Agreements, Fund Operation Agreements, Pledge Agreements, etc.) in accordance with established WFAA business processes.
- Prepare gift, milestone, and other acknowledgements for assigned team members.
- Coordinate and distribute routine gift reports.
- Coordinate and manage the gift impact reporting
- Work with directors of development to assist in reviewing and implementing new opportunities for donor engagement.
- Work with the business intelligence team as needed, refine and customize donor lists for special mailings, invitations, donor recognition, etc.
- Assist directors of development with other prospect and donor stewardship activities as required.
Prospect Data Management
- Pull BI self-service reports. Work with unit prospect pool identified by the research and prospect management team to assist directors of development in qualification and portfolio management.
- Maintain contact updates, donor biographic information, and other constituent management duties.
- Work with Research to request profile and capacity information.
- Maintain advisory board memberships, donor recognition society memberships, and other affiliated groups.
- Work with unit prospect development analyst to ensure that development director portfolios are accurate and up to date.
- Serve as a resource for DODs on portfolio management best practices, including how to use ABE
- Coordinate the direct mailing of solicitations, announcements, event invitations and provide development support for advanced administrative needs when necessary or appropriate (i.e. travel and expense reports, scheduling meetings with multiple constituents and various needs requirements, etc.)
- Suggest areas for process improvement and assist in improvement implementation
Support a service-oriented atmosphere in accordance with WFAA mission, values and philosophy
- The transforming impact of the UW Madison;
- The treatment of all with high ethical and behavioral standards including honesty, integrity, respect, courtesy, and dignity;
- The spirit, involvement, participation, engagement, and impact of alumni and friends with the UW-Madison and with each other;
- The joy of giving and the power of philanthropy;
- The interdependent nature of all aspects of the Parties’ collective relationships in fulfilling their missions; and
- The highest level of stewardship of the investment of donors’ philanthropy in support of the UW-Madison and the relationships and trust accrued through alumni development and engagement activities.
These are non-exempt positions requiring 40 hours per week. We offer an excellent work environment as well as competitive pay and benefits.
Please contact Human Resources if you have any questions at email@example.com. Application deadline: January 17, 2017.
To be considered for the Development Program Specialist, College of Letters & Science, please submit cover letter and resume in a single attachment to:
To be considered for the Development Program Specialist, Medical Advancement Group, please submit cover letter and resume in a single attachment to:
Wisconsin Foundation and Alumni Association
The Wisconsin Foundation and Alumni Association is an Equal Opportunity Employer